Compliance Manager

EduCare Foundation (EduCare) is a thriving, growing educational non-profit organization that was founded in 1990.
EduCare’s mission is “to inspire and empower young people to be responsible global citizens, courageous and compassionate leaders, and to live their dreams.
” EduCare provides high quality, heart- centered after school programs, youth development programs, parent workshops, and professional development seminars.
*Summary* EduCare is seeking to fill an open Compliance Manager position to work closely with the After School Programs Director, After School Programs management team, and Chief Operating Officer.
The Compliance Manager has the primary responsibility for managing a compliance and audit program that supports EduCare’s key objective to be compliant with the federal and state grants, vendor contracts, and the regulatory requirements associated with providing its after school program services.
This role acts as an independent review and evaluator to assure EduCare’s compliance, and to ensure that any non-compliance issues or concerns are appropriately surfaced, evaluated, communicated, escalated and resolved.
*Essential Duties and Responsibilities *include the following: • Visits school sites to ensure grant and vendor requirements are being met.
On-site visits include reviewing compliance systems and paperwork.
• Provides verbal and written audit results feedback to the site staff and management.
• Creates and prepares analytics for both compliance requirements and attendance goals.
• Identifies best practices and provides policies, procedures, and staff training to communicate these practices.
• Audits after school program attendance documentation.
• Coordinates monthly attendance tracking and reporting to EduCare’s clients.
• Audits after school program application documentation.
• Manages EduCare’s Federal Program Monitoring (FPM) audits.
Serves as key contact with Los Angeles Unified School District, Beyond the Bell Division (LAUSD, BTB).
• Manages EduCare’s Continuous Quality Improvement (CQI) process by communicating requirements and deadlines to staff, obtaining and analyzing the CQI survey data, and preparing the CQI reporting for EduCare’s After School Programs staff, management and clients .
• Manages EduCare’s APR submission to LAUSD, BTB.
• Tracks and submits EduCare’s activity calendars.
• Coordinates and maintains the equipment inventory and tracking.
Performs other duties or projects as assigned.
*Qualifications and Skills:*Combination of formal education, and paid work experience will be considered to meet the following: • Bachelor’s Degree from four-year college or university or equivalent work experience required.
• Must have a minimum of three (3) years’ experience working in after school programs, with a minimum of one (1) years’ experience as a Site Coordinator.
High School and middle school after school program experience preferred.
• Knowledge of federal 21CCLC ASSETs and California state ASES grant program rules required.
• Knowledge in monitoring compliance, as well as developing and managing audits preferred.
• Strong relationship building skills; listening to and taking an interest in others.
• Solid verbal and written communication skills required.
Able to communicate effectively and demonstrate sensitivity to others.
• Demonstrated ability to train, mentor, encourage, and motivate staff.
• Able to think innovatively and incorporate feedback into the program development process.
• Strong organizational skills, and ability to perform multiple, concurrent tasks with frequent unplanned requests and/or delays.
• Excellent productivity skills; self-motivated with accuracy and attention to detail.
• Excellent initiative and problem-solving skills.
• Knowledge of and experience with data management, and various analytic tools.
• Impeccable honesty, integrity, and fiduciary qualities.
Interest and ability to professionally and enthusiastically represent EduCare in the public eye.
• Demonstrates persistence and resilience by the ability to learn from mistakes, receive and give feedback to others, and make any needed course corrections.
• Travel to the various After School Program school sites required.
*Supervisory Responsibilities* Currently manages one (1) part time direct report.
Carries out management responsibilities in accordance with the organizations policies and procedures as well as applicable local, state and federal laws.
*Competencies:*To perform the job successfully, an individual should demonstrate the following competencies: *Job Knowledge - *Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
*Use of Technology - *Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.
*Project Management – *Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities.
*Customer Service - *Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
*Communications - *Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
*Teamwork - *Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
*Ethics - *Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
*Organizational Support - *Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
*Adaptability - *Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
*Personal Appearance - *Dresses appropriately for position; keeps self well groomed.
*Attendance/Punctuality - *Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
*Dependability - *Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan.
*Initiative - *Undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
*Judgment - *Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
*Planning/Organizing - *Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives.
*Quality - *Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
*Quantity - *Meets productivity standards; completes work in a timely manner; strives to increase productivity.
*Safety and Security - *Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly *Physical Demands: *The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel and reach with hands and arms.
The employee is frequently required to climb or balance; stoop, kneel, crouch, or crawl and talk or hear.
The employee is occasionally required to taste or smell.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
*Work Environment: *The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme cold; extreme heat; risk of electrical shock; explosives; risk of radiation and vibration.
The noise level in the work environment is usually moderate.
*Other Qualifications: *Must be willing and able to travel to multiple locations throughout the Los Angeles area.
Must successfully complete the Live Scan background check prior to beginning employment.
Must present proof of negative Tuberculosis skin test (Mantoux) dated within 60 days prior to the hire date before beginning employment.
Must complete CPR/First Aid Certification within 90 days of employment.
Completion of other required trainings (i.
e.
, worker’s compensation, training against harassment, District specific trainings, etc.
).
EduCare Foundation will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
EduCare Foundation is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the EduCare nondiscrimination policy.
Job Type: Full-time Pay: $65,000.
00 - $68,000.
00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Vision insurance Experience level: * 3 years Schedule: * 8 hour shift * Monday to Friday * Weekends as needed Ability to commute/relocate: * Van Nuys, CA 91406: Reliably commute or planning to relocate before starting work (Preferred) Education: * Bachelor's (Required) Experience: * After School Programing: 3 years (Required) * Knowledge of federal 21CCLC ASSETs: 1 year (Preferred) * and California state ASES grant program rules: 1 year (Preferred) * Auditing: 1 year (Required) License/Certification: * California Drivers Licence (Required) Work Location: In person