Payroll Manager (Full-time) (Lake View Terrace, CA)

POSITION SUMMARY Reporting to the Director of Human Resources, the Payroll Manager is responsible for ensuring that all payrolls processed in a timely and accurate manner.
The Payroll Manager is responsible for the auditing and reconciliation of employee benefit bills in all company operations.
The Payroll Manager is responsible for submitting 403b contributions every pay period and for auditing to ensure compliance.
ESSENTIAL DUTIES AND RESPONSIBILITIES Payroll Responsible for ensuring the accurate and timely processing of the biweekly payroll.
Maintains HR/Payroll/Benefits information by collecting, calculating, and entering data.
Audits and Reconciles payroll data at the end of each payroll cycle and resolve any discrepancies.
Maintains payroll compliance with Federal/State/Local laws and regulations; and communicate any changes affecting payroll to employee populations.
Ensures compliance with Phoenix House Policies and Procedures.
Research and resolve inquiries regarding payroll related information such as tax withholding, pay deductions, earnings, etc.
Prepares reports by compiling of hours and earnings, taxes, deductions, headcounts, etc.
Handles HR/Payroll information requests for unemployment, wage garnishment, employment verification, etc.
Assists Regional HR Directors with reporting in HRIS as needed.
Assists employees with payroll related questions.
Assists internal and external payroll auditing.
Helps to identify and work toward areas of standardization, process improvement, efficiency, and the better leveraging of technology and resources to improve HR/Payroll Service Delivery.
Benefits Audit and reconcile monthly benefit bills for accuracy.
Submits 403b information timely for every pay period.
Completes annual contribution calculation and eligibility for 403b.
Recordkeeping, Compliance Respond and resolve help desk inquiries.
Track and report on overall quantity and type of help desk requests and resolutions.
Identify and report findings of end-user needs/issues.
Initiate efforts and procedures to maintain data integrity, troubleshoot, and recommend solutions.
Ensures HR service standards for talent acquisition are met.
Ensures confidentiality of all applicant and employee data in accordance with privacy policies Attends all required staff training sessions in accordance with Phoenix House and state licensing requirements, completes all training on time Attends and participates in program and all staff meetings Adheres to and promotes the Phoenix House Mission, Vision, and Values while acting as a role model for others Other duties as assigned EDUCATION/EXPERIENCE/CREDENTIALS Bachelor’s Degree preferred; CPP designation desired.
Minimum of 3 years of payroll experience in a multi-state payroll environment.
Supported a minimum of 500 employees Must maintain a valid California Drivers' License, have proof of automobile insurance and maintain a safe driving record based on Phoenix House policy KNOWLEDGE, SKILLS, AND ABILITIES Demonstrated commitment and adherence to Phoenix House Mission, Vision, and Values: I CARE For– Integrity, Collaboration Appreciation, Respect, Excellence, and Forward-Thinking Proficiency in MS Office systems Proficiency with HRIS and Payroll systems Understanding of IRS and multi-state labor & tax law requirements Ability to proactively research and resolve payroll related issues Ability and agility to succeed in a fast-paced environment Hands-on, team-oriented work ethic Ability to effectively prioritize in a high-pressure environment Working knowledge of state and federal employment law and regulations Demonstrated ability to learn Ability to handle confidential matters sensitively and appropriately.
Professional telephone etiquette with excellent oral and written communication skills.
Professional and customer-service oriented with the ability to effectively interact with employees and managers.
Ability to be flexible; problem solver; self-directed; customer service-oriented; and, collaborative Solid proof-reading skills and attention to detail.
Ability to articulate and explain Phoenix House’s organization, structure, and culture Establish and maintain effective working relationships with others Communicate effectively with others both orally and in writing Ability to work effectively in a fast-paced changing environment Ability to model positive behavior and demeanor Excellent time management and organizational skills Ability to be flexible; problem solver, self-directed; customer service-oriented, and collaborative Mental Demands Ability to actively engage with clients in a substance abuse and mental health treatment environment.
Stress tolerance; working in rural and/or urban environments, participating in client treatment outcomes.
Memory and learning; ability to maintain in a constantly changing environment.
Emotional intelligence; includes crisis intervention.
Work environment: travel may be required (varies by location), in-office work.
Physical Demands Ability to lift and move object as much as 25 pounds with or without assistance, can require extended periods of sitting, standing, walking, or being on your feet especially in the clinical and residential settings.
May need to participate in outdoor or recreational activities with clients.
Occasional repetitive tasks.
Ability to conduct First Aid and CPR in the event of an emergency.
Required to undergo regular health screenings such as but not limited to TB test, Covid testing, vaccinations, etc.