Busy full-service construction firm specializing in luxury residential and commercial projects seeking a Construction Administrative Assistant.
This position requires a dedicated multi-tasker familiar with the day-to-day operations of a construction business and office environment.
We are looking for a team member who is eager to learn and grow within the company.
You will work under the direction of the Office Manager and assist across all aspects of the company.
Requirements:
• At least 3 years of Residential Construction Industry experience.
• Excellent written and verbal communication skills, bilingual English/Spanish a plus.
• Strong computer skills, including, but not limited to, Microsoft Office (proficiency in Excel, Word & Outlook necessary).
Experience with Smartsheet and QuickBooks a plus.
Responsibilities will include, but not limited to:
• Manage front desk with incoming phones and foot traffic.
Dealing with queries by phone or email in a professional way.
• Well-developed people skills to communicate in a professional and courteous manner with Clients, Co-workers, Subcontractors, Prospects and Management, including excellent communication skills, both written and oral.
• Execute general administrative responsibilities: filing, filing systems, data entry, typing, copying, research (compiling information, including internet research), faxing, scanning documents, document management, maintaining digital filing systems for projects, clerical/administrative support, phone calls, scheduling various appointments and other administrative tasks for special projects as requested.
• Prepare and process forms, such as, purchase orders, change orders, subcontractor agreements accordingly.
• Responsible for the maintenance of Subcontractor database to ensure compliance, licenses, insurance certs.
• Strong Excel skills and typing skills required to assist in preparing estimates being sent to clients.
• Maintains and updates a variety of spreadsheets.
• QuickBooks data entering and knowledge/familiarity with subcontractor/vendor billing and Client billing, a plus.
• Can operate office equipment, copy machines, phone systems and printers with ease.
• A general understanding of construction processes, terminology, and trades.
• General oversight of office operations; procedures, checklists, schedules, etc.
• Strong organizational, time management and follow up skills.
• Candidate must be a team player, able to learn quickly, work independently with minimal oversight but not afraid to ask questions, able to quickly shift task priorities and thrive in a fast-paced, ever-changing environment and is eager to learn and grow within the company.
Full-Time Position: 8:00am – 5:00pm Mon-Thurs and 7:00am – 4:00pm Fri (Work is full-time in an office).
Compensation: $65,000 - $75,000 Based on Experience
o Principals only.
Recruiters, please don't contact this job poster.
o do NOT contact us with unsolicited services or offers.
Whatsapp
