Posted : Thursday, August 01, 2024 07:58 PM
CITY OF MALIBU
RECREATION MANAGER
Class Description
January 2017
FLSA: Exempt
DEFINITION
Under general direction, plans, organizes, oversees, coordinates and reviews the work of staff
performing difficult and complex professional, technical and office support activities related to
multiple comprehensive recreation programs which may include tiny tots, youth, teens, adults,
seniors, sports, arts an d crafts, special interest classes, day camps and special events; oversees
operations of recreation and sports facilities, including athletic fields, swimming pool, recreation
centers, tennis courts and parks on a year-round basis; provides highly complex and responsible
support to the Community Services Director in areas of expertise; and performs related work as
required.
SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Community Services Director.
Exercises general and direct supervision over professional and technical recreation staff and volunteers.
CLASS CHARACTERISTICS This is a single-position mid-management class in the Community Services Department.
Incumbents organize and oversee day-to-day program, budgetary, and administrative activities for assigned recreation programs, related activities and facilities and are responsible for providing professional-level support to the Community Services Director in a variety of areas.
Successful performance of the work requires an extensive professional background as well as skill in coordinating departmental work with that of other departments.
This class is distinguished from the Community Services Director in that the latter has overall responsibility for all functions of the Department and for developing, implementing and interpreting public policy.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Manages and participates in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures • Develops and standardizes procedures and methods to improve the efficiency and effectiveness of recreation and community services programs; continuously monitors and evaluates the service delivery methods and procedures and identifies opportunities for improvement; recommends improvements to the Director and implements new procedures and methods • Assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and reviews with the Community Services Director; directs the implementation of improvements • Plans, directs, coordinates and reviews the work plan for assigned programs; meets with staff to identify and resolve problems; assigns work activities, projects and programs; monitors work flow, reviews and evaluates work product, methods and procedures • Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff and volunteer training, including first aid and CPR policies, procedures and methods; works with employees to correct deficiencies; implements discipline and termination procedures • Ensures that programs and facilities are in compliance with applicable State, County and City regulations • Assists with and plans department-wide and program-specific services, guidelines, publicity and activities; evaluates program effectiveness and suggests improvements • Provides responsible staff assistance to the Community Services Director; prepares and presents staff reports and other necessary correspondence • Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to community services programs, policies and procedures as appropriate • Develops, administers, and evaluates service contracts; administers and evaluates activities and services provided by contractors • Serves as liaison for the Community Services Department with other City departments, divisions and outside agencies; negotiates and resolves significant and controversial issues • Participates in the development and administration of the Community Services Department annual budget; compiles the forecast for additional funds for staffing, equipment, materials and supplies; monitors expenditures and implements adjustments as necessary • Meets with community committees, clubs and other organizations as a representative of the City and the department and agencies to explain and promote recreational activities and programs, and to assure that programs and activities are meeting changing needs of the community served • Stays abreast of new trends and innovations in the field of community services; prepares press releases; makes presentations; promotes use of community services • Evaluates the adequacy and equity of fee rates for recreational, athletic, senior citizen, and related community service programs • Prepares and directs the preparation of a variety of written correspondence, reports, procedures, ordinances and other written materials • Receives, investigates, and responds to problems and complaints from citizens in a professional manner; identifies and reports findings and takes necessary corrective action • Maintains and directs the maintenance of working and official departmental files • Monitors changes in laws, regulations and technology that may affect departmental operations; implements policy and procedural changes as required • Supports the Cultural Arts Commission • Performs other duties as assigned QUALIFICATIONS Knowledge of: • Administrative principles and practices, including goal setting, program development, implementation and evaluation and supervision of staff, either directly or through subordinate levels of supervision • Principles and practices of recreational program development and administration • Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs • Recreation, cultural and social needs of the community • Principles, practices and service delivery needs related to the program areas to which assigned • Procedures for planning, implementing and maintaining a variety of recreation and leisure activities and programs through community participation • Principles and practices of program administration, including budgeting, purchasing and personnel management • Recreation site management, including coordination with special instructors and concessionaires • Safety principles and practices • Recent developments, current literature, and sources of information related to recreational program planning and administration • Marketing theories, principles, and practices, and their application to a wide variety of community services programs including developing community participation and support • Principles and practices of budget preparation and administration • Principles and practices of employee and volunteer supervision, including work planning, assignment, review and evaluation and the training of staff in work procedures • Applicable federal, state, and local laws, codes and regulations • Standard office practices and procedures, including the use of standard office equipment, record keeping, business mathematics and basic computer applications related to the work • Computer applications related to the work, including word processing, spreadsheet and database applications • Records management principles and practices • General principles of risk management related to the functions of the assigned area.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups and various business, professional, educational, regulatory and legislative organizations • Techniques of dealing with individuals of various ages and from various socio-economic groups and for effectively representing the City in contacts with users and the community • Techniques for providing a high level of customer service to public and City staff, in person and over the telephone Skill in: • Assisting in developing and implementing goals, objectives, policies, procedures, work standards for the department • Planning, organizing, scheduling, assigning, reviewing and evaluating the work of staff • Training staff in work procedures • Analyzing problems, identifying alternative solutions, anticipating consequences and implementing recommendations in support of goals • Interpreting, applying and explaining complex laws, codes, regulations and ordinances • Preparing clear and concise reports, correspondence, procedures and other written materials • Maintaining accurate records and files of work performed • Organizing work, setting priorities and meeting multiple deadlines • Making sound, independent decisions within established policy and procedural guidelines • Operating modern office equipment including computer equipment and software programs • Communicating effectively both verbally and in writing • Using tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines • Establishing and maintaining effective working relationships with employees and those contacted in the course of the work Education and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying.
A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in recreation, physical education, public or business administration, or a related field and five (5) years of supervisory or administrative experience in community services and recreational programs.
License: Must possess and maintain a valid California class C driver license and have a satisfactory driving record.
Must be First Aid/CPR AED certified.
PHYSICAL DEMANDS Must possess mobility to work in a standard office and/or recreational facility setting and use standard office and/or recreation equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.
The job involves field work requiring frequent walking at recreation site areas to monitor performance and to identify problems or hazards.
Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
Positions in this classification frequently bend, stoop, kneel, reach, climb, and walk on uneven surfaces to participate in recreational activities; and push and pull drawers open and closed to retrieve and file information.
Positions in this classification occasionally lift, move, and carry objects that typically weigh up to 40 pounds.
ENVIRONMENTAL ELEMENTS Employees may work in the field and are occasionally exposed to loud noise levels, cold and/or hot temperatures, vibration, confining workspace, chemicals, mechanical and/or electrical hazards.
Incumbents may be exposed to blood and body fluids rendering First Aid and CPR AED and are required to wear appropriate attire for the office or recreation activity to which they are assigned.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS May be required to work on evenings, weekends and holidays.
SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Community Services Director.
Exercises general and direct supervision over professional and technical recreation staff and volunteers.
CLASS CHARACTERISTICS This is a single-position mid-management class in the Community Services Department.
Incumbents organize and oversee day-to-day program, budgetary, and administrative activities for assigned recreation programs, related activities and facilities and are responsible for providing professional-level support to the Community Services Director in a variety of areas.
Successful performance of the work requires an extensive professional background as well as skill in coordinating departmental work with that of other departments.
This class is distinguished from the Community Services Director in that the latter has overall responsibility for all functions of the Department and for developing, implementing and interpreting public policy.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Manages and participates in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures • Develops and standardizes procedures and methods to improve the efficiency and effectiveness of recreation and community services programs; continuously monitors and evaluates the service delivery methods and procedures and identifies opportunities for improvement; recommends improvements to the Director and implements new procedures and methods • Assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and reviews with the Community Services Director; directs the implementation of improvements • Plans, directs, coordinates and reviews the work plan for assigned programs; meets with staff to identify and resolve problems; assigns work activities, projects and programs; monitors work flow, reviews and evaluates work product, methods and procedures • Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff and volunteer training, including first aid and CPR policies, procedures and methods; works with employees to correct deficiencies; implements discipline and termination procedures • Ensures that programs and facilities are in compliance with applicable State, County and City regulations • Assists with and plans department-wide and program-specific services, guidelines, publicity and activities; evaluates program effectiveness and suggests improvements • Provides responsible staff assistance to the Community Services Director; prepares and presents staff reports and other necessary correspondence • Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to community services programs, policies and procedures as appropriate • Develops, administers, and evaluates service contracts; administers and evaluates activities and services provided by contractors • Serves as liaison for the Community Services Department with other City departments, divisions and outside agencies; negotiates and resolves significant and controversial issues • Participates in the development and administration of the Community Services Department annual budget; compiles the forecast for additional funds for staffing, equipment, materials and supplies; monitors expenditures and implements adjustments as necessary • Meets with community committees, clubs and other organizations as a representative of the City and the department and agencies to explain and promote recreational activities and programs, and to assure that programs and activities are meeting changing needs of the community served • Stays abreast of new trends and innovations in the field of community services; prepares press releases; makes presentations; promotes use of community services • Evaluates the adequacy and equity of fee rates for recreational, athletic, senior citizen, and related community service programs • Prepares and directs the preparation of a variety of written correspondence, reports, procedures, ordinances and other written materials • Receives, investigates, and responds to problems and complaints from citizens in a professional manner; identifies and reports findings and takes necessary corrective action • Maintains and directs the maintenance of working and official departmental files • Monitors changes in laws, regulations and technology that may affect departmental operations; implements policy and procedural changes as required • Supports the Cultural Arts Commission • Performs other duties as assigned QUALIFICATIONS Knowledge of: • Administrative principles and practices, including goal setting, program development, implementation and evaluation and supervision of staff, either directly or through subordinate levels of supervision • Principles and practices of recreational program development and administration • Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs • Recreation, cultural and social needs of the community • Principles, practices and service delivery needs related to the program areas to which assigned • Procedures for planning, implementing and maintaining a variety of recreation and leisure activities and programs through community participation • Principles and practices of program administration, including budgeting, purchasing and personnel management • Recreation site management, including coordination with special instructors and concessionaires • Safety principles and practices • Recent developments, current literature, and sources of information related to recreational program planning and administration • Marketing theories, principles, and practices, and their application to a wide variety of community services programs including developing community participation and support • Principles and practices of budget preparation and administration • Principles and practices of employee and volunteer supervision, including work planning, assignment, review and evaluation and the training of staff in work procedures • Applicable federal, state, and local laws, codes and regulations • Standard office practices and procedures, including the use of standard office equipment, record keeping, business mathematics and basic computer applications related to the work • Computer applications related to the work, including word processing, spreadsheet and database applications • Records management principles and practices • General principles of risk management related to the functions of the assigned area.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups and various business, professional, educational, regulatory and legislative organizations • Techniques of dealing with individuals of various ages and from various socio-economic groups and for effectively representing the City in contacts with users and the community • Techniques for providing a high level of customer service to public and City staff, in person and over the telephone Skill in: • Assisting in developing and implementing goals, objectives, policies, procedures, work standards for the department • Planning, organizing, scheduling, assigning, reviewing and evaluating the work of staff • Training staff in work procedures • Analyzing problems, identifying alternative solutions, anticipating consequences and implementing recommendations in support of goals • Interpreting, applying and explaining complex laws, codes, regulations and ordinances • Preparing clear and concise reports, correspondence, procedures and other written materials • Maintaining accurate records and files of work performed • Organizing work, setting priorities and meeting multiple deadlines • Making sound, independent decisions within established policy and procedural guidelines • Operating modern office equipment including computer equipment and software programs • Communicating effectively both verbally and in writing • Using tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines • Establishing and maintaining effective working relationships with employees and those contacted in the course of the work Education and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying.
A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in recreation, physical education, public or business administration, or a related field and five (5) years of supervisory or administrative experience in community services and recreational programs.
License: Must possess and maintain a valid California class C driver license and have a satisfactory driving record.
Must be First Aid/CPR AED certified.
PHYSICAL DEMANDS Must possess mobility to work in a standard office and/or recreational facility setting and use standard office and/or recreation equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.
The job involves field work requiring frequent walking at recreation site areas to monitor performance and to identify problems or hazards.
Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
Positions in this classification frequently bend, stoop, kneel, reach, climb, and walk on uneven surfaces to participate in recreational activities; and push and pull drawers open and closed to retrieve and file information.
Positions in this classification occasionally lift, move, and carry objects that typically weigh up to 40 pounds.
ENVIRONMENTAL ELEMENTS Employees may work in the field and are occasionally exposed to loud noise levels, cold and/or hot temperatures, vibration, confining workspace, chemicals, mechanical and/or electrical hazards.
Incumbents may be exposed to blood and body fluids rendering First Aid and CPR AED and are required to wear appropriate attire for the office or recreation activity to which they are assigned.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS May be required to work on evenings, weekends and holidays.
• Phone : NA
• Location : Malibu, CA
• Post ID: 9076654390