Posted : Sunday, September 01, 2024 09:12 AM
Since opening our doors in 2003, Boys & Girls Clubs of Conejo Valley has emerged as one of Southern California's largest youth development organizations.
We offer a safe haven for youth in grades K-8, fostering an environment of play, laughter, discovery, and learning.
Our dedicated staff and volunteers work to build new skills, ensuring the success of our members.
Office Administration: Proficient in performing a wide range of office tasks including managing correspondence, maintaining filing systems, handling incoming/outgoing calls, and organizing office supplies.
Scheduling and Coordination: Skilled in scheduling meetings, appointments, and events efficiently using various tools and software platforms.
Capable of coordinating logistics, sending invitations, and ensuring smooth execution of scheduled activities.
Volunteer Program Assistance: Able to provide administrative support to volunteer programs, including recruiting, onboarding, background checks and coordinating volunteer schedules.
Proficient in maintaining volunteer databases, communicating with volunteers, and facilitating their involvement in organizational activities.
Communication Skills: Strong verbal and written communication skills to interact effectively with colleagues, volunteers, and external stakeholders.
Capable of drafting professional correspondence, composing meeting agendas, and communicating important information clearly and concisely.
Time Management: Excellent organizational and time management skills to prioritize tasks, meet deadlines, and multitask effectively in a fast-paced office environment.
Ability to adapt to changing priorities and manage multiple responsibilities concurrently.
Attention to Detail: Meticulous attention to detail to ensure accuracy in data entry, document preparation, and financial transactions.
Capable of identifying errors and inconsistencies and taking appropriate corrective actions.
Problem-Solving Abilities: Resourceful problem-solving skills to address challenges and resolve issues that may arise in office operations, scheduling conflicts, or volunteer management.
Ability to think critically and propose innovative solutions to enhance efficiency and productivity.
Technology Proficiency: Competency in using office software applications such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), scheduling tools (e.
g.
, Google Calendar, Microsoft Outlook), accounting software (e.
g.
, QuickBooks), and volunteer management platforms.
Team Collaboration: Strong collaborative skills to work effectively as part of a team, supporting colleagues and contributing to a positive work environment.
Willingness to collaborate across departments and assist coworkers as needed to achieve common goals.
Support the Accounts Payable process by managing the accounts payable process using Salesforce and Quickbooks.
Record pledges and contributions in Donor Database and reconcile to Quickbooks Assist with month-end closing processes, including credit card and bank account reconciliations.
Provide support during the annual financial audit, as needed.
*Qualifications:* *We are looking for candidates who demonstrate the following* *qualifications:* One to three years of relevant experience of office administration, scheduling, accounts payable or related field.
Associate's or Bachelor’s Degree preferred or experience equivalent.
Office Administration Skills: Experience and proficiency in performing various office tasks such as managing correspondence, maintaining filing systems, handling calls, and organizing office supplies.
Scheduling and Coordination Abilities: Demonstrated ability to efficiently schedule meetings, appointments, and events using software tools.
Experience in coordinating logistics and ensuring smooth execution of activities.
Volunteer Program Assistance Experience: Familiarity with providing administrative support to volunteer programs, including recruitment, onboarding, and scheduling.
Proficiency in maintaining volunteer databases and facilitating their involvement in organizational activities.
Communication Skills: Strong verbal and written communication skills to interact effectively with colleagues, volunteers, and external stakeholders.
Ability to draft professional correspondence and communicate important information clearly.
Time Management Skills: Excellent organizational and time management abilities to prioritize tasks, meet deadlines, and multitask effectively in a fast-paced environment.
Adaptability to changing priorities is essential.
Attention to Detail: Meticulous attention to detail to ensure accuracy in data entry, document preparation, and financial transactions.
Ability to identify errors and take corrective actions.
Problem-Solving Abilities: Resourceful problem-solving skills to address challenges in office operations, scheduling, and volunteer management.
Capacity to propose innovative solutions to enhance efficiency.
Technology Proficiency: Competency in using office software applications such as Microsoft Office Suite, scheduling tools, accounting software (e.
g.
, QuickBooks), and volunteer management platforms.
Team Collaboration Skills: Strong collaborative skills to work effectively as part of a team, supporting colleagues, and contributing to a positive work environment.
Willingness to collaborate across departments and assist coworkers.
Additionally, specific experience with the mentioned tasks related to accounts payable processes, donor databases, reconciliations, and financial audits would be advantageous.
Experience with platforms like QuickBooks would also be beneficial for supporting financial processes.
Full Time position PAY RANGE 18.
52 to 22.
00 Job Type: Full-time Pay: $18.
52 - $22.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday Ability to Relocate: * Westlake Village, CA 91362: Relocate before starting work (Required) Work Location: In person
We offer a safe haven for youth in grades K-8, fostering an environment of play, laughter, discovery, and learning.
Our dedicated staff and volunteers work to build new skills, ensuring the success of our members.
Office Administration: Proficient in performing a wide range of office tasks including managing correspondence, maintaining filing systems, handling incoming/outgoing calls, and organizing office supplies.
Scheduling and Coordination: Skilled in scheduling meetings, appointments, and events efficiently using various tools and software platforms.
Capable of coordinating logistics, sending invitations, and ensuring smooth execution of scheduled activities.
Volunteer Program Assistance: Able to provide administrative support to volunteer programs, including recruiting, onboarding, background checks and coordinating volunteer schedules.
Proficient in maintaining volunteer databases, communicating with volunteers, and facilitating their involvement in organizational activities.
Communication Skills: Strong verbal and written communication skills to interact effectively with colleagues, volunteers, and external stakeholders.
Capable of drafting professional correspondence, composing meeting agendas, and communicating important information clearly and concisely.
Time Management: Excellent organizational and time management skills to prioritize tasks, meet deadlines, and multitask effectively in a fast-paced office environment.
Ability to adapt to changing priorities and manage multiple responsibilities concurrently.
Attention to Detail: Meticulous attention to detail to ensure accuracy in data entry, document preparation, and financial transactions.
Capable of identifying errors and inconsistencies and taking appropriate corrective actions.
Problem-Solving Abilities: Resourceful problem-solving skills to address challenges and resolve issues that may arise in office operations, scheduling conflicts, or volunteer management.
Ability to think critically and propose innovative solutions to enhance efficiency and productivity.
Technology Proficiency: Competency in using office software applications such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), scheduling tools (e.
g.
, Google Calendar, Microsoft Outlook), accounting software (e.
g.
, QuickBooks), and volunteer management platforms.
Team Collaboration: Strong collaborative skills to work effectively as part of a team, supporting colleagues and contributing to a positive work environment.
Willingness to collaborate across departments and assist coworkers as needed to achieve common goals.
Support the Accounts Payable process by managing the accounts payable process using Salesforce and Quickbooks.
Record pledges and contributions in Donor Database and reconcile to Quickbooks Assist with month-end closing processes, including credit card and bank account reconciliations.
Provide support during the annual financial audit, as needed.
*Qualifications:* *We are looking for candidates who demonstrate the following* *qualifications:* One to three years of relevant experience of office administration, scheduling, accounts payable or related field.
Associate's or Bachelor’s Degree preferred or experience equivalent.
Office Administration Skills: Experience and proficiency in performing various office tasks such as managing correspondence, maintaining filing systems, handling calls, and organizing office supplies.
Scheduling and Coordination Abilities: Demonstrated ability to efficiently schedule meetings, appointments, and events using software tools.
Experience in coordinating logistics and ensuring smooth execution of activities.
Volunteer Program Assistance Experience: Familiarity with providing administrative support to volunteer programs, including recruitment, onboarding, and scheduling.
Proficiency in maintaining volunteer databases and facilitating their involvement in organizational activities.
Communication Skills: Strong verbal and written communication skills to interact effectively with colleagues, volunteers, and external stakeholders.
Ability to draft professional correspondence and communicate important information clearly.
Time Management Skills: Excellent organizational and time management abilities to prioritize tasks, meet deadlines, and multitask effectively in a fast-paced environment.
Adaptability to changing priorities is essential.
Attention to Detail: Meticulous attention to detail to ensure accuracy in data entry, document preparation, and financial transactions.
Ability to identify errors and take corrective actions.
Problem-Solving Abilities: Resourceful problem-solving skills to address challenges in office operations, scheduling, and volunteer management.
Capacity to propose innovative solutions to enhance efficiency.
Technology Proficiency: Competency in using office software applications such as Microsoft Office Suite, scheduling tools, accounting software (e.
g.
, QuickBooks), and volunteer management platforms.
Team Collaboration Skills: Strong collaborative skills to work effectively as part of a team, supporting colleagues, and contributing to a positive work environment.
Willingness to collaborate across departments and assist coworkers.
Additionally, specific experience with the mentioned tasks related to accounts payable processes, donor databases, reconciliations, and financial audits would be advantageous.
Experience with platforms like QuickBooks would also be beneficial for supporting financial processes.
Full Time position PAY RANGE 18.
52 to 22.
00 Job Type: Full-time Pay: $18.
52 - $22.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday Ability to Relocate: * Westlake Village, CA 91362: Relocate before starting work (Required) Work Location: In person
• Phone : NA
• Location : 1 Dole Drive, Westlake Village, CA
• Post ID: 9136444362