Staff Accountant

ALL TEMPERATURES CONTROLLED - JOB DESCRIPTION JOB TITLE: STAFF ACCOUNTANT DEPARTMENT: Administration - Accounting REPORTS TO: President/CEO, Vice President/GM, or Controller EFFECTIVE DATE: 01/2023 WORK SCHEDULE: Monday through Friday, 8:30am - 5:00pm PAY: 25-30/hr ADD'L REQUIREMENTS: SUMMARY/PURPOSE: Maintain accurate and current company accounting and financial records by using sound, accurate, and efficient practices and procedures on a regular and recurring schedule.
DUTIES AND RESPONSIBILITIES: • Oversees input and maintenance of A/R and A/P data and records; prepares analysis or reconciliation of accounts as required.
• Responds to customer, vendor, and employee inquiries regarding invoices, expenses, and check requests; helps resolve invoice discrepancies.
• Prepares accounts payable checks and payments.
• Assists A/R in account reconciliations and disputes and other A/R-related tasks.
• Interfaces with appropriate departments to secure proper payment approvals.
• Records weekly income and expense transactions and maintains weekly cashflow statement and monthly cashflow projection.
• Compiles and records weekly financial and operational key performance indicators.
• Regularly posts transactions throughout the company General Ledger and maintains their accuracy by resolving discrepancies or providing clarifying information and reconciliations.
• Calculates and process bi-weekly payroll and posts to corresponding accounts.
Oversees expense reimbursement and reporting.
• Performs A/R, A/P, Inventory, Asset and Expense, and other GL account balancing and reconciliations for monthly and yearly close out procedures.
• Prepares 1099s and other tax-related reports and submits filings.
• Supports management by aiding in the preparation of monthly financial reports and budgetary figures.
• Assists with related special accounting-related projects as required.
• Identify areas for improvement and implement improvements to processes.
• Handle sensitive information in a confidential manner.
• Performs other duties as assigned by management.
I have read, understand, and acknowledge the duties and responsibilities required of this position: SUPERVISORY RESPONSIBILITIES: None QUALIFICATIONS: • Bachelor's degree (B.
S.
) or equivalent, one to two years related experience, or equivalent combination of education and experience.
• Prior experience with mainstream accounting software platforms (e.
g.
Quickbooks) or ERP's • Ability to learn to use Sage, our ERP and accounting software • Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Acute attention to detail.
• Strong self-driven organizational, problem-solving, and analytical skills; able to manage own or assigned priorities and workflow.
• Commitment to diligence and high standards.
• Proficient in Microsoft Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Ability to prepare reports and business correspondence.
• Ability to understand and follow written and verbal instructions • Ability to work independently and as a member of various teams and committees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
TRAINING REQUIRED/EXPECTED: • Familiarization with Sage 100 Contractor and how its different areas and features operate.
May include Reading standard operating procedures, how-to guides, working with their help team, attending 1-hour training webinars, and working with coworkers already familiar with the software.
COMPETENCIES: • Working knowledge of general and GAAP bookkeeping and GL practices and procedures • Understanding of budgetary figures and forecasts or projections based thereupon is a plus.
• Commitment to diligence, accuracy, and high standards.
• Acute attention to detail.
• Good judgement with the ability to make timely and sound decisions.
• Ability to work with all levels of management.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to double-check accuracy of work.
• Willingness to help others and ask for help or direction if needed.
PHYSICAL DEMANDS AND WORK ENVIRONMENT: • Occasionally required to stand • Occasionally required to walk • Frequently required to sit • Frequently required to utilize hand and finger dexterity • Continually required to talk or hear • Continually utilize visual acuity to read technical information and/or use a keyboard.